n8n workflow template

n8n lead capture to CRM template (also for Make)

This n8n lead capture to CRM template cleans, validates and deduplicates every form submission, saves it to your CRM and alerts your team, in under a minute. It is a production-ready n8n CRM automation template with real error handling, not a demo.

All templates
From $69.99
One-time purchase. No retainer. Setup guide included.
  • The workflow file: n8n workflow (JSON) or Make blueprint
  • A step-by-step setup guide (PDF) with a verified cost breakdown
  • Failure handling: error log with the raw data, a separate Slack failure alert, and a clean response
  • No credentials included. You connect your own accounts

What this workflow does

  1. A form on your website posts the submission to a webhook
  2. The email is trimmed, lowercased and validated, and the name is split into first and last
  3. Invalid emails get a clean 400 response and are never saved
  4. HubSpot is searched by email, so repeat leads update the existing contact instead of creating a duplicate
  5. New contacts are created, existing ones are updated, and your team is alerted in Slack
  6. The form receives a clean success response

If something fails

  • On n8n, failing CRM calls retry three times automatically. On Make, a failing call goes straight to the error route.
  • The full raw submission is written to an Errors sheet so no lead is lost
  • A separate Slack channel is alerted and the form gets a clean error response

Apps and accounts you need

  • n8n or Make
  • Any form that can send a webhook (Tally, Typeform, Webflow or your own site)
  • HubSpot (swappable for any CRM with an API)
  • Slack
  • Google Sheets

What it costs to run

ItemCost
n8n (self-hosted)Free software plus roughly $5 to $7 per month for a small server.
n8n Cloud StarterRoughly $20 to $24 per month for 2,500 executions.
Make Free$0. 1,000 credits per month and 2 active scenarios (pricing checked late September 2026).
Make Core$10.59 per month billed monthly ($9 per month annually) for 10,000 credits.
HubSpot CRMFree tier with unlimited contacts.
Slack and Google Sheets$0 on free plans.

On Make this workflow uses about 6 credits per lead, so the free plan covers roughly 160 leads per month.

Who it is for

Useful for agencies, consultants, e-commerce brands and service businesses that collect leads from website forms, landing pages or ads and want them in the CRM instantly without manual copying.

Why a Conviq template

Each template is built to a production standard: failure handling is real, every cost is listed before you buy, and nothing ships with credentials. Browse all n8n workflow templates, learn about our n8n automation services, or have us tailor one as a custom automation project.

Frequently asked questions

Does this work with a CRM other than HubSpot?
Yes. The CRM steps are plain API requests, so you can point them at any CRM with an API. The setup guide explains which nodes to change.
Will it create duplicate contacts?
No. It searches the CRM by email first and updates the existing contact if one is found.
What happens if the CRM is down?
The raw submission is saved to an Errors sheet and your team is alerted, so the lead can be added manually and nothing is lost.

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